If you're looking for a position where you'll be eager to start immediately, we have a confidential client looking for a highly-skilled and driven Legal Secretary. Take the next step in your career and become a part of a dynamic, growing company with this incredible Legal Secretary opportunity. If you are passionate about the legal field and enjoy multitasking, this may be the Legal Secretary role for you. Located in the San Francisco, California area, a full-time Legal Secretary vacancy is looking to be filled.Key responsibilities- Coordinate the resolution of files and assist attorneys in an efficient and effective manner- Strong communication skills required to communicate with clients effectively and efficiently over the phone- Update calendars and billing sheets and provide improvements when necessary- Administer assigned files and deliver legal services under attorney supervision- Apply extensive knowledge of legal procedures- Contribute resources for several attorneys- Complete administrative tasks as necessary- Organize client interaction- Address clients with legal correspondences- Should be knowledgeable of word processing and spreadsheets- Skilled at time management- Knowledge in database management- Labor law experience- Health & health care law experience preferred- Solid understanding of litigation- Proficient in local jurisdictional and federal court rules and procedures- Knowledgeable about and experienced with legal correspondence and court filing procedures is a plus- Excellent oral and written communications skills
Robert Half • San Francisco, U.S.
The qualifications for the position are the following: 4+ years of experience as a litigation legal secretary; exposure to IP litigation is preferred (including filings with PTAB and U.S. District Courts); preparation of various pleadings including discovery, law and motion matters, and trial documents; desired knowledge of e-filing using CM/ECF and, ideally, TEAS; and adept at providing general administrative support.The annual base salary range is $80,000 – 95,000+/yr, DOE, and the benefits offered are very generous. 37.5 hour work week. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Department, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!- 5+ years of prior relevant experience- Proven knowledge of court filings- Solid understanding of World Intellectual Property Organization (WIPO)- Civil procedure experience preferred- Comprehension of Patent - US Prov - Utility - Des - PCT- Knowledge of litigation calendar management- Wide ranging experience with patent intellectual property- Well-founded grasp of court rules- Previous experience working with civil litigation- Earlier work involving trademark intellectual property- Good understanding of IP litigation- Prior experience with trial preparation- Hands-on experience with trademark infringement- Solid understanding of USPTO filings- Assist attorneys experience- Experience with CM/ECF- Practical knowledge of e-Filing- Skills in litigation legal secretary- Quality experience with Federal rules- General familiarity with federal courts- Experience with service of process- Strong familiarity with civil litigation- Exceptional time management skills preferred- Knowledgeable about and experienced with legal correspondence and court filing procedures is a plus- Strong understanding of spreadsheets and word processing is preferred- Ability to communicate verbally and in writing effectively throughout all levels of the company- Possess adequate knowledge and understanding of local jurisdictional and federal court rules and procedures- Expertise in database managementBecome part of this dynamic, growing firm and take the next step in your legal career. We want to hear from any candidates out there who are eager to work in a strong team-oriented environment.
Robert Half • Oakland, U.S.
Law firm seeking a full-time Legal Secretary who will handle all matters related to a legal office (mailings, client correspondences, calendaring, billing, data entry, document preparation, court filing, contacting court clerks). This is an excellent opportunity for someone who is looking to grow with the firm and work directly with the lead attorneys. The ideal candidate will be extremely organized, have a strong work ethic, and be a critical thinker. You must also be ready to adapt and change strategies on your feet.Responsibilities:Be responsible for incoming and outgoing mailDrafting and sending client correspondencesCalendaring court hearings and coordinating court datesBillingData entryAid in document preparationData input and organization of internal file systemRequirements:Bachelor’s degree from an accredited universityMinimum 2 years of work experienceProficiency with web-based tools, including Google sheets, google docs, Gmail, and other similar servicesComfort and proficiency with windows-based computers, including Microsoft Office Suite and Adobe SuiteExcellent telephone communication skillsIndependent and critical thinkingExtreme organization and ability to meet critical deadlinesDesired Qualifications:Prior work in a criminal law firmPrior work in a startup organization
Robert Half • Los Angeles, U.S.
A Beverly Hills Property Management firm is in search of a receptionist on a temporary to full-time basis. The ideal candidate has prior experience handling reception and administrative duties. Duties for the role include handling a multi-line phone system, overseeing the mail and also greeting tenants and guests when they arrive. They will also assist tenants with paperwork, and manage administrative projects, as well. This position pays up to $19/hr. The working hours are 9-6pm Monday through Friday.What you get to do every day- Look after various office files and provide general office filing support- Have strong prioritization skills and a sense of urgency- Maintain various office files and provide general office filing support- Structure, filter, and hand out incoming mail according to specified procedures- Create a welcoming environment for visitors- Support other administrative staff with support overflow work, including word processing, data entry and Internet research tasks- Put in orders for office and kitchen supplies- Route all incoming phone calls to the appropriate individualsREQUIREMENTS- Microsoft Office experience desired- Excellent written, verbal and social communication skills- Optimistic, creative, resourceful, solution-oriented, and tech-savvy- 1+ years of related experience- Strong customer service and office administrative skills- Possess strong organizational and follow-up skills- Excellent phone etiquette and ability to establish rapport with diverse clientele- Observant, accurate and able to thrive in a fast-paced environment
Robert Half • Beverly Hills, U.S.
Clerk - Clerks sell stamps, take incoming mail, sort and distribute the mail in addition to other clerical and administrative functions. This position also assists the public with general mailing needs, such as completing a change of address, mail holds, giving out post office box keys, etc. The job openings range in starting salary from $20.84 to $37.62/hour, $72,400/year average pay with full benefits. Benefits include medical and dental insurance, paid vacations, paid sick leave, 10 paid holidays, life insurance, and a retirement plan. Postal Service employment also includes career advancement, good working conditions, and GREAT job security.
Careerbuilder • San Francisco, United States
Administration Position – CasualA position exists within a Small Business based in Sydney. The position is working from home and due to time differences would need to be based anywhere in eastern seaboard of Australia. The role involves a range of duties which will include but not be limited to the following:Role is interesting and varied, with general administration duties.Responding to emailsAdhoc admin accounts functionsInvoice approvalsAccurate data entryApproximately 22-26 hours per week initially with growth optional in a Job Share role – Monday to ThursdayCould accommodate School hoursThe successful applicant would need the following:Strong administration skills using Microsoft Office Suite applications.Maintenance of accurate recordsAbility to use initiative and judgement in solving problemsFlexible and adaptableExcellent customer service focus and an ability to manage multiple enquiries in a timely mannerDemonstrate high attention to detail & accuracyRight to work in AustraliaSolid written and verbal communication skills.Ability to work autonomously as well as being a team player.Understand the importance of confidentiality.Home office space and good internet essential.Start date as soon as possible.
JORA • Sydney, Australia
We are seeking a Patient Service Rep for a healthcare client of ours. The role requires the ability to commute/drive to different locations as it is for a COVID booster clinic.What you get to do every day:- Welcome and direct all visitors including vendors, clients, and customers- Establish completion of paperwork, sign-in, and security procedure- Be responsible for special administrative projects, including overflow work from department and executive assistantsREQUIREMENTSMedical receptionist experiencePatient registrationVerifying insurance/authorizationAnswering/routing callsEpic and Microsoft experienceAvailability to work from 3pm-12:30pm
Robert Half • Oakland, U.S.
DescriptionHow you will make an impact as a Legal Secretary/ Paralegal1. Assist with relal estate transactions, contracts and accurately monitor closing on deadlines2. Preparation of various documents and correspondence. Accurately handle administrative duties3. Provide special reception and secretarial support 4. Uphold confidentiality at all times and support the general counsel as neededRequirementsMS OFFICE (4 Years) Bi-Lingual in SpanishExperience in real estate or corporate transactionBachelors Degree Communicate both verbally and in writing One location (No Remote)8 hour shift
Robert Half • Torrance, U.S.
In NEW YORK, NY: Our client - international law firm headquartered on Sixth Avenue in Midtown Manhattan - is searching for a Guest Services / Concierge Specialist to support the team on a long-term contract basis. The ideal candidate for this role will be comfortable creating reports for conference room volume, guest arrivals, and event totals as well as coordinating with partners and attorneys on VIP client special meet-and-greet need. Note this position involves arranging for logistical support for clients and employees as related to conference room and meeting needs at a “platinum-level” of client support, including assisting with their administrative needs (e.g., document services, car service, tickets, etc.) and more.
Robert Half • New York, U.S.
Notre client, cabinet d’affaires international, recherche pour son cabinet parisien un/une Assistant/e marketing trilingue français, anglais, allemand en CDI.Poste à Paris 16ème.Le cabinet est spécialisé en droit des affaires international et fiscalité, principalement actif dans les relations entre l’Allemagne et la France.Vos principales missions seront :Secrétariat général: assistance aux associés, communication écrite et orale dans les trois langues ;Compétences et expérience en marketing : assistance pour les présentations sur internet et en papier (p. ex. layout et actualisation), prise de contact avec des clients, gestion des événements ;Compétences IT: maîtrise et gestion de nos outils informatiques (p. ex. Sharepoint, Lawyer’IT), gestion des relations avec nos prestataires IT, inclus le suivi de la maintenance des outils et de l’assistance informatique générale.Dynamique, autonome, polyvalente, implication et qualités relationnelles, rigueur et un bon esprit d’équipe. Aisance avec les outils informatiques. Très bonne maîtrise du pack office. Expérience en cabinet d’audit, juridique ou conseil en management obligatoire.
Approach People Recruitment • Paris, France
What we are looking for:The successful candidate will be highly organised, professional and dynamic with strong administrative skills to support the three Directors in all secretarial functions. You will be able to effectively resolve problems within a fast-paced, high pressure environment whilst maintaining strict confidentiality.Selection Criteria:3+ years’ administrative experience in a similar rolePrior demonstrated secretarial experience including diary and travel managementExceptional organisational skills with the ability to adapt in high pressure situationsProven experience building strong stakeholder relationships, at all levelsHigh level of integrity with the ability to safeguard private and confidential informationStrong attention to detail and accuracy is essentialIntermediate proficiency in Microsoft Office suiteEffective communication skills both verbal and writtenAbility to use initiative and proactively problem solveWhat's in it for you?Market leading remuneration, with a salary of $91,400 - $104,000 (including super)Be part of a leading international retailerGreat work life balance (work from home opportunities available)5 weeks annual leaveRole Responsibilities:Provide administrative and secretarial support to three DirectorsManage diaries and coordinate travel requirementsPrepare meeting minutes, presentations, memos and reportsDemonstrate and encourage positive team moraleCoordinate and schedule meetings and conferencesManage emails and direct correspondence accordinglyCoordinate personnel tasks including onboarding and organisation chartsLiaise with internal and external stakeholdersMonitor upcoming team milestones, activities and eventsCompile and present data and other reports as requested
JORA • Sydney, Australia