Executive Assistant/ Assistant to Management team / Personal assistant - BERLIN

Who We AreNeuroNation is the personalised training app that empowers more than 25 million people all over the world in staying brain healthy and happy in their lives. We collaborate closely with scientists and universities to achieve the best results possible.Our engaging apps have received awards from major health insurance companies, such as the AOK, funded by the German Federal Ministry of Health. Also, we’ve been awarded by Apple and Google as one of the best apps available.To support our management team, we are looking for an Executive Assistant to enrich our team. In this role, you will work closely with the leadership team to plan, manage schedules, document and operate administrative tasks in our Berlin office.TasksYour roles and responsibilities at NeuroNation:Administrative Support:Manage office documents Mail external communicationProvide support for lead Generation, Hubspot Operations and Outreach activitiesOrganisation of team events, travels for staff, slides and spreadsheets. Calendar management for executivesAid executive in preparing for meetingsDraft slides, meeting notes and documents for executivesCompliance & ISMS Tasks:Prepare and adjust Confluence documents Procurement / Coordination of equipment for NeuroNation staff (ordering, delivery, collection) / Manage asset inventory Collect and process invoicesMonitor system compliance and trainingConduct supplier pre-assessment. HR and Recruitment Support:Manage education budget requests, documentation and bookingAssist in recruiting and HR monitoringManage multiple calendars/invites for recruiting. RequirementsWho you are and what you have doneProficient in GermanExceptional multitasking and deadline management skillsStrong project management abilities for simple projectsAdvanced proficiency in Office tools, particularly ExcelHigh composure and fast working paceExcellent reading and writing skillsProactive, resilient and self-drivenFrugal mindsetAdherence to and enforcement of rules, even in chaotic situationsConcise and effective communication. BenefitsOur offer at NeuroNationGet the opportunity to have an impact on people’s lives on a subject that really matters to societyJoin a team of experienced and open colleaguesWork in our Berlin officeHave flexible working hoursReady to have an impact?Looking forward to hearing from you!