Executive Assistant (m/f/d)

Sphaira is a cutting-edge mobility and healthcare technology company focused on transforming the way hospitals transport patients and conduct medical isolation. We are developing an innovative autonomous vehicle platform that will improve patient experience, increase efficiency, and reduce operational costs.We're in search of an Executive Assistant with excellent organization skills, attention to detail, and remarkable efficiency to provide vital support to our CEO. You should be proactive, resourceful, and maintain composure and friendliness in a bustling startup environment. Your role is to be the much-needed pillar of structure and oasis of calm.TasksProvide comprehensive administrative support, including managing calendars, scheduling appointments, and coordinating travel arrangementsAct as the primary point of contact for internal and external stakeholders, professionally and effectively managing inquiries and requestsPrepare and manage the internal and external accounting with our tax and grant advisors, as well as payroll and HRAssist in the preparation of reports, presentations, and other documents, ensuring accuracy and timely completionOrganize and maintain executive files, records, and correspondence, ensuring the efficient flow of information within the companyCoordinate and attend meetings, prepare agendas, take minutes and follow up on action items as neededSupport the organization of company events, conferences, and workshopsAssist with special projects and ad-hoc tasksRequirementsBachelor's degree in business administration or related field3+ years of experience as an executive assistant or similar roleProficient in Microsoft Office and Google SuiteExcellent organizational and time management abilitiesOutstanding communication and interpersonal skills, with fluency in both English and German (Deutsch wird vorausgesetzt)BenefitsSphaira offers competitive compensation and a supportive work environment. We are an equal-opportunity employer and encourage applicants from all backgrounds to apply.Sounds interesting? Apply now to join our team and help us revolutionize patient transport in hospitals.