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Scientific Affairs Admin Assistant

Now hiring an Admin Assistant for a 1 year contract in Maplewood, MN!Your new company Our client is an American Multinational Conglomerate Corporation operating in the fields of industry, worker safety, US Health care, and consumer goods. They are committed to accelerating social justice, powering inclusion, and committing to a more equitable future. Their goals include increasing global diversity in management to 65%, investing $50M to address racial opportunity gaps in the U.S and maintain/achieve pay equity within 90% of global employee population. Due to COVID19, we are currently working in a remote setting but are looking forward to having you in our state of the art office in the future.Your new role In this role, you will be responsible for providing administrative support to a department or individual with minimal work direction needed. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. You may work on special projects to include recording, compiling, retrieving, and analyzing information. You must be able to multi-task and prioritize, and have strong communication and organizational skills. What you'll need to succeed You will need a Bachelor's degree or higher from an accredited university, along with proficiency in MS Office. In addition to this, you’ll need a minimum of three years of combined experience in education planning, customer communications and/or customer training. Experience using Cvent, GoToMeeting, Adobe Assets, or MS Flow is an asset.

HAYS PLC • Maplewood, U.S.

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Administration Assistant

Location: HomebushABOUT USAt Sydney Trains our vision is to keep Sydney moving by putting the customer at the centre of everything we do. We work at the heart of local communities and integrate cutting edge technology to deliver efficient rail services which exceed expectations and support a rapidly growing economy.Learn more about us at www.sydneytrains.infoTHE OPPORTUNITY The role of the Administration Assistant is to provide support to managers and operational staff as well as ensuring the delivery of quality service levels are maintained for both internal and external customers.KEY ACCOUNTABILITIESProviding assistance in researching, collecting and entering data and information, and preparing pre-formatted reports and documents whilst ensuring high attention to detailPreparing pre-set reports, standard letters, meeting agendas and minutes while managing various routine enquiries via email and phoneProviding logistics support as required, including movement of staff. Staff travel, staff attending learning and development events as well as organising uniforms, mobile phone, vehicles, meetings and new starter requirementsMaintaining staff rostering including overtime, fatigue an leave recordsPreparing purchase orders using SAP and documentation for purchases including office supplesCreating, Maintaining, storing, retrieving and monitoring files through effective use of record management system RM8Various administrative tasks as required including copying, distributing and filing documents, diary management and general office tasks onsite to support inducting visitor using standard briefing materialsABOUT YOUTo be successful in this role you will be able to demonstrate experience in providing administrative support with general supervision in a large organisation. Excellent organisations skills, communication skills and the ability to prioritise your own workload will be key in this role. You will be computer savvy and ideally have experience using SAP and TRIM (RM8).

JORA • Sydney, Australia

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Sr. Financial Analyst

Robert Half is handling the recruitment for a new Senior Financial Analyst for one of their clients. Direct the development of forecast processes to ensure resources are leveraged with maximum effectiveness, build long-range operating plans to support business initiatives, and drive world class strategic and financial planning methods in this Senior Financial Analyst position. You will improve upon monthly and quarterly reporting and handle the operation and cultivation of data-driven planning processes. Make an impact in this pivotal Senior Financial Analyst position with a company that allows you access to senior leadership with strategic input. Candidates that have experienced in coordinating various planning cycles (annual planning, quarterly forecasts and monthly outlooks), while providing strategic analyses and recommendations, will be better suited for this role. You will contribute variance analysis of bookings, revenues and expenses, clearly explaining the business reasons for variances and adjusting the outlook models to reflect operational adjustments. This permanent employment opportunity is based in the White Plains, New York area.Major responsibilities- Join forces with Accounting on the monthly and quarterly financial close process- You will be closely engaged with cross functional partners in Accounting and Operations to execute against plans- Get together with senior executives on strategic deep dives by developing financial models and insights on topics such as: Retention forecasts, Campaign Planning & Tracking, return on investment of strategic investments, event tracking and execution, strategic resource allocation and prioritization- Monitor weekly, quarterly and annual Area/Segment-level Bookings and P& L forecasting- Facilitate effective Business Intelligence (BI) to provide forward-looking insight and decision support- Record monthly and quarterly performance through comparison of actuals versus expectations and enable business partners to handle their resources- Master and explain internal and external drivers impacting performance and trending- Examine performance to date and assess potential risks and opportunities- Collect and observe forecasting reports- Produce monthly reporting to business partners on financial results and actions requiredREQUIREMENTS- Deeply adept with financial reporting tools- Skillfulness in simplifying complex problems and building solutions- Accomplished presentation skills- Comprehensive knowledge of Corporate Marketing- Knowledge of Microsoft Excel- Bachelor's Degree in Finance, MBA preferred- 3+ years' experience with advanced financial analysis, planning and budget controls required

Robert Half • White Plains, U.S.

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Collections and Claims Analyst

Sony Electronics, Inc. look for the risk-takers, the collaborators, the inspired and the inspirational. We want the people who are brave enough to work at the cutting edge and create solutions that will enrich and improve the lives of people across the globe. So, if you want to make the world say wow, let's talk.This qualified individual will:Perform A/R activities such as collection of invoices and disputes for SNA customersValidate and process customer claims for dealer programs that have been offered by Marketing, including rebates, allowances, instant rebates, spiffs, price protection, MDF, and Volume Incentive RebatesValidate and process customer claims for various reasons, including returns, shortages, pricing discrepancies, etc.Match customer deductions with credits to ensure related items are properly reconciled and closed out in the customer’s AR balanceWork with internal departments as needed, including Sales and Product Marketing and warehouse, to validate and/or resolve questions or issues on customer’s A/REscalate issues to AR management as neededWork with offshore teams performing back-office transactions and processingPerform Data Entry as neededAssist with maintaining customer sales programsMinimum Requirements At least 2 years of external accounts receivable management and customer chargeback processing experienceStrong organizational and time management skillsStrong communication skills, including verbal and written, for internal and external customers requiredIntermediate to advance skills with Windows, including Outlook, Word, Excel and PowerPointMust demonstrate high attention to detailExperience with key retailers with ex. Target, Amazon, Walmart , etc. Experience as a Subject Matter ExpertUser acceptance testingSystems requirements gathering and defect resolutions experienceData reporting analyticsPreferred RequirementsSAP R/3 experience is preferredUnderstanding and knowledge of consumer products and trade programs preferredAnalytical skills and prior auditOrder to cash cross functional projects experience

Sony Electronics Inc. • San Diego, u.s.

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Administration Assistant

About us Over the next 40 years, Sydney’s population is projected to swell to over 12 million residents and regional NSW will accommodate an extra 700,000 people. Transport for NSW is delivering an unprecedented $72.2b investment into a truly game changing Future Transport strategy which will bring together several modes and cutting edge technologies to deliver satisfaction and safety for our customers while supporting a rapidly growing economy.   The Division The Greater Sydney Division is redefining integrated transport choices to improve the lives of customers and communities, making Greater Sydney a better place to live, work and play. We have the single biggest place making opportunity at Transport in the coming years, reshaping Greater Sydney into a metropolis of three cities – Eastern Harbour City, Central River City and Western Parklands City - whilst also overseeing the Greater Sydney region as a whole.  The opportunityRight now, we have an opportunity for an Administration Assistant (Temporary Full Time until August 2022) to join the Transformation Office supporting the Western Parklands City and Central River City team within the Community and Place branch. The role will see you providing high-level, efficient administrative and clerical support and contribute towards the effective operation of the business unit.What you will be involved inSupporting two Directors with a wide range of administrative and clerical support servicesCoordinate the maintenance of diaries for senior management and the arrangement of meetings and training and travel requirements to support operational efficiency.Administer procurement activities, including raising purchase order requests for goods and services and reconciling and processing invoices for payment to meet operating needs and to comply with regulatory and legislative requirements.Distribute circulars and all correspondence, including incoming mail and faxes to keep managers and staff informed and enable them to respond to necessary matters within required timeframes.Create and maintain files and documents in compliance with records management procedures to ensure best practice in enabling information to be efficiently tracked, stored and retrieved About youWe are looking for a proactive Administration Assistant looking for an opportunity to demonstrate a high level of administration/executive assistance experience.It will be highly beneficial to have excellent time management skills, including the ability to organise executive diary/calendar and email management.This is an exciting and rare opportunity to create your own success where your contribution will be truly valued and positively impact communities in NSW.

JORA • Sydney, Australia

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Global Mobility Assistant |LATAM|

BairesDev is proud to be one of the fastest-growing companies in Latin America and a welcoming, highly rated employer (Glassdoor Employee Score: 4.3). With more than 3500 employees in 27 countries and world-class clients from start-ups to Fortune 500 companies, we’re only as strong as the multicultural teams at the heart of our business. BairesDev runs on talent. To consistently deliver the highest quality solutions to our clients, we only hire the Top 1% of IT Talent and nurture their professional growth on exciting projects for companies like Google, Pinterest, and Udemy.We are looking for an Assistant to join the Global Mobility team. We are looking for proactive, dynamic people and team players, with great organizational capacity, accustomed to handle multiple tasks and with marked attention to details. It is an excellent opportunity for those professionals looking to develop in one of the fastest growing companies in the industry!Main Activities:Support Baires employees on issues related to international relocation processes.Plan and coordinate trips for employees and customers, according to the needs of the organization.Be the first level of review of the documentation required for visa procedures for employees.Load and update data on internal systems.Assist the Global Mobility team in monitoring and managing the status of cases.Provide assistance to employees on policies, processes and operations when making corporate trips.Organize and coordinate: travel, transportation, accommodation, health insurance, meals, car rental among others for national / international companies.What we are looking for:Advanced or recently graduated university student of: Bachelor in International Relations, Translation, Business Administration, Hospitality, Tourism or related.Advanced management of Office tools.Ability to handle different tasks simultaneously and marked service orientation.Capacity for teamwork.Previous experience in similar positions is desirable.Having an intermediate level of Portuguese is a plus but it is not exclusive.Advanced English level.BairesDev Offers:100% remote work.- Flexible hours - make your own schedule!Diverse and multicultural work environment.Paid parental leave, vacation & holidays.Hardware setup for you to work from home.Excellent compensation — well above the market average.Extensive opportunities for growth and professional development thanks to our mentoring system.

Glassdoor Inc. • Porto Alegre, Brazil

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Accountant

Yamaha has an excellent opportunity for a Accountant to join our Marine team in Milwaukee, WI.  Specific duties include, but are not limited to: Assist the Controller with the day-to-day, monthly and year-end-operations of the Accounting Department including month-end closing, forecast, budget review and analysis.Process accounts payable and accounts receivable on a timely basis.Monitors open accounts receivable balances. Define strategies to resolve and collect past due balances.Perform general accounts analysis and reconciliations, including bank statements, fixed assets, employer’s benefit costs, accruals and prepaid expenses.Assist with other Ad Hoc projects: Contribution Margin Analysis, Inter-Company Analysis, Cash Flow Analysis and other requests.Follows established procedures and guidelines to accurately maintain general ledger and financial records and transactions in line with Generally Accepted Accounting Principles (“GAAP”).Complete assigned daily activities to ensure that the general ledger is accurate and up-to-date.Support more senior level accountants in the development of basic reports including profit and loss statements, balance sheets, depreciation statements, cash flow, debtor and creditor lists, repayment schedules, etc.Ability to travel if needed.Performs other duties as assigned. Qualifications:Associate degree in accounting.Approximately 2 to 5 years of accounting experience.Strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment. Excellent analytical and problem-solving skills.Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.Required to be computer literate, including experience with MS Excel, MS Word and accounting software.

Yamaha Motor Co. USA • Milwaukee, U.S.

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Website Developer - Partially Remote

We are currently in search of a talented Website Developer to join our client, a senior living community in Issaquah, WA for a 50% remote / 50% on-site position.RESPONSIBILITIES: Current Systems Environment Work with Digital Communications Committee and Office management to become familiar with functions and features of both website platforms (IlluminAge and HOA-Sites) and the inhouse management system (AppFolio).Provide detailed outline of existing environment including features, functions, and data storage / acquisitionProvide a high-level plan to:Merge all the IlluminAge website capabilities into a HOA-Sites platform / website without loss of usefulness or integrity of dataEliminate duplicate or outdated features and functions where possibleInclude access to AppFolio applications where appropriateObtain DCC and Umbrella Board approval of high-level plan including deliverables and timelines.Become proficient in maintenance and updating of HOA_Sites.com app / platform to assume responsibility for building the new combined site. New Systems environment Provide plan to deactivate IlluminAge website(s) as appropriate.Work with management and vendors to develop methodology, timeline and deliverables to achieve merger of functions and data, including on-line payment system. Integrate appropriate security needs for new systems environment. Recommend acquisition of security application software/hardware if appropriate.Merge Capabilities - Beta test Execute the above plans so that the end product is a single website per plans aboveSchedule ongoing Acceptance testing by DCC and management.Work with DCC and Community manager to identify new / additional applications and eliminate duplicate / outdated functions or features.CommunicationsMeet with personnel from Property Management office staff (PMO), Digital Communications team (DCC) and the Umbrella Board to develop a detailed understanding of the objectives of each stakeholder group for the Providence Point Website.Participate in DCC Steering Committee meetings.Provide weekly progress updates to DCC.Meet with vendors from IlluminAge and HOA-Sites to establish procedures for optimal transfer of data / functionality.Assist in training of volunteer content editors, PMO staff, and other personnel appointed by the Digital Communications Committee.REQUIRED SKILLS, EXPERIENCE, AND EDUCATION:Minimum 2 years college / university education.At least one year experience in creation / administration of website(s).At least one year experience in database management or collegiate level training demonstrating understanding of database management applicationsKnowledge of current systems security applications, including ransomware issues.Must be organized and work well under pressureMust possess sufficiently strong communication skills to effectively train co-workers on website / database developmentsAbility to work independently toward agreed upon goalsAbility to maintain confidentialityResolve conflicts in a professional mannerAbility to pass a drug testProficiency in maintenance and updating of HOA Sites app / platform preferred.Full COVID-19 vaccination may be required.

Careerbuilder • Issaquah, U.S.

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Accountant

Yamaha has an excellent opportunity for a Accountant to join our Marine team in Milwaukee, WI.  Specific duties include, but are not limited to: Assist the Controller with the day-to-day, monthly and year-end-operations of the Accounting Department including month-end closing, forecast, budget review and analysis.Process accounts payable and accounts receivable on a timely basis.Monitors open accounts receivable balances. Define strategies to resolve and collect past due balances.Perform general accounts analysis and reconciliations, including bank statements, fixed assets, employer’s benefit costs, accruals and prepaid expenses.Assist with other Ad Hoc projects: Contribution Margin Analysis, Inter-Company Analysis, Cash Flow Analysis and other requests.Follows established procedures and guidelines to accurately maintain general ledger and financial records and transactions in line with Generally Accepted Accounting Principles (“GAAP”).Complete assigned daily activities to ensure that the general ledger is accurate and up-to-date.Support more senior level accountants in the development of basic reports including profit and loss statements, balance sheets, depreciation statements, cash flow, debtor and creditor lists, repayment schedules, etc.Ability to travel if needed.Performs other duties as assigned. Qualifications:Associate degree in accounting.Approximately 2 to 5 years of accounting experience.Strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment. Excellent analytical and problem-solving skills.Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.Required to be computer literate, including experience with MS Excel, MS Word and accounting software.

Yamaha Motor Co. USA • Milwaukee, U.S.

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Laboratory Technologist

NMC Royal Hospital KLFJob Summary:Assist the Laboratory Supervisor in the coordination of laboratory activities. Provide accurate, timely and cost effective testing of patient samples to aid in the diagnosis and treatment of disease in compliance and harmony with the quality management system. The Lab Technician has supervisory responsibility, limited to his / her work departmentMedical technologist may be rotated through the various laboratory departments in order to keep himself / herself familiarized with those laboratory procedures which may be ordered on an emergency basis when working shifts.Duties & Responsibilities:Technical:Lab Procedures: Performs a variety of technical laboratory procedures according to Medical Center, laboratory and national standards to obtain patient specimens using to ensure specimen quality used to aid in the diagnosis and treatment of disease. Responsible for performing and observing hematological, biochemical, serological and specially requested tests on patients specimens and correctly records all results.Administrative:Documentation: Responsible for accurately completing records and reports and other statistical information for master files or databases. Follows laboratory policy for data retrieval, record keeping, specimen, and identification, requisition, reporting, charting, and billing procedures. Updates Records and Documents on a daily basisCommunication/Teamwork: Maintains positive working relationship with the medical staff and hospital personnel. Uses positive interpersonal skills to educate/support lab customers and promote success of team members. Uses clear and concise verbal and written communication with staff and the public. Acts independently on supervisor’s direction and accepts responsibility of the adopted policy and procedures of the hospital and the laboratory. Shares call duty and works different shifts as required. Immediately notifies the patient care unit or physician of any critical test results, within 20 mints of the result generation. Interacts professionally with all department members, physicians’ staff, administration and the Administrator of Clinical Laboratory and Pathology. Quality Control/Quality Improvement: To perform and follow quality assurance programs for various laboratory sub departments. Participates in Internal and external QC/QI for area of specialty and Lab indicators. Does not report patient results unless quality control data are within accepted parameters. Recognizes out of control values, takes corrective action, and notifies others of changes to the laboratory supervisor.Safety & Education: Complies with laboratory safety procedures. Possesses adequate knowledge of instrumentation, theory, and application of new and existing tests. Completes education necessary to maintain licensure or certification for the job. Uses and maintains all laboratory equipment correctly. Problem Solving/Critical Thinking: Assumes responsibility to resolve problems. Performs required preventative maintenance procedures in laboratory instrumentation. Investigates and resolves technical problems, consults supervisor if resolution involves policy or procedure modification. Identifies real or potential situations or equipment failure, attempts to resolve within area of specialty or knowledge and refers complex issues to appropriate source. May be a key analyzer operator with proper training and documentation of skills.Follows the laboratory safety policies and participates in safety education programs. To attend and follow continuous medical training and education program.Comply with all OSH and infection control policies, standards and procedures and cooperate with hospital management to comply those requirementsWork accordance with the documented OSH procedures and instructions, specific responsibilitiesBe familiar with emergency and evacuation proceduresNotifying OSH Hazards, incidents, Near misses and issues and assistance with the preparation of risk assessments, incident reportsComply with Waste management procedures and policiesAttend applicable OSH/Infection control training programs, mock drills and awareness programsUse of appropriate personal protective equipment and safety systemsTraining: Attends departmental and organizational training as when required to keep him/ herself updated on the laboratory policies and SOPs.Qualifications Qualification, Licensure, Education, Experience, Special Skills:Associate Degree in Medical Laboratory TechnologyAt least two (2) years of Medical Laboratory experience.Currently licensed in country of origin and with HAAD license to practice in Abu-Dubai UAE.Fluent in spoken & written English, Arabic language is desirable, but not essential.Primary Location: Royal Hospital - Khalifa City - Abudhabi Work Locations: Royal Hospital - Khalifa City - Abudhabi Abu Dhabi Abu Dhabi Job: Medical Organization: NMC Royal Hospital KLFFull-time

Alliance Employment Services • Abu Dhabi, United Arab Emirates

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