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Receptionist

A Beverly Hills Property Management firm is in search of a receptionist on a temporary to full-time basis. The ideal candidate has prior experience handling reception and administrative duties. Duties for the role include handling a multi-line phone system, overseeing the mail and also greeting tenants and guests when they arrive. They will also assist tenants with paperwork, and manage administrative projects, as well. This position pays up to $19/hr. The working hours are 9-6pm Monday through Friday.What you get to do every day- Look after various office files and provide general office filing support- Have strong prioritization skills and a sense of urgency- Maintain various office files and provide general office filing support- Structure, filter, and hand out incoming mail according to specified procedures- Create a welcoming environment for visitors- Support other administrative staff with support overflow work, including word processing, data entry and Internet research tasks- Put in orders for office and kitchen supplies- Route all incoming phone calls to the appropriate individualsREQUIREMENTS- Microsoft Office experience desired- Excellent written, verbal and social communication skills- Optimistic, creative, resourceful, solution-oriented, and tech-savvy- 1+ years of related experience- Strong customer service and office administrative skills- Possess strong organizational and follow-up skills- Excellent phone etiquette and ability to establish rapport with diverse clientele- Observant, accurate and able to thrive in a fast-paced environment

Robert Half • Beverly Hills, U.S.

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Legal Secretary

If you're looking for a position where you'll be eager to start immediately, we have a confidential client looking for a highly-skilled and driven Legal Secretary. Take the next step in your career and become a part of a dynamic, growing company with this incredible Legal Secretary opportunity. If you are passionate about the legal field and enjoy multitasking, this may be the Legal Secretary role for you. Located in the San Francisco, California area, a full-time Legal Secretary vacancy is looking to be filled.Key responsibilities- Coordinate the resolution of files and assist attorneys in an efficient and effective manner- Strong communication skills required to communicate with clients effectively and efficiently over the phone- Update calendars and billing sheets and provide improvements when necessary- Administer assigned files and deliver legal services under attorney supervision- Apply extensive knowledge of legal procedures- Contribute resources for several attorneys- Complete administrative tasks as necessary- Organize client interaction- Address clients with legal correspondences- Should be knowledgeable of word processing and spreadsheets- Skilled at time management- Knowledge in database management- Labor law experience- Health & health care law experience preferred- Solid understanding of litigation- Proficient in local jurisdictional and federal court rules and procedures- Knowledgeable about and experienced with legal correspondence and court filing procedures is a plus- Excellent oral and written communications skills

Robert Half • San Francisco, U.S.

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Patent Litigation Secretary

The qualifications for the position are the following: 4+ years of experience as a litigation legal secretary; exposure to IP litigation is preferred (including filings with PTAB and U.S. District Courts); preparation of various pleadings including discovery, law and motion matters, and trial documents; desired knowledge of e-filing using CM/ECF and, ideally, TEAS; and adept at providing general administrative support.The annual base salary range is $80,000 – 95,000+/yr, DOE, and the benefits offered are very generous. 37.5 hour work week. For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Department, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!- 5+ years of prior relevant experience- Proven knowledge of court filings- Solid understanding of World Intellectual Property Organization (WIPO)- Civil procedure experience preferred- Comprehension of Patent - US Prov - Utility - Des - PCT- Knowledge of litigation calendar management- Wide ranging experience with patent intellectual property- Well-founded grasp of court rules- Previous experience working with civil litigation- Earlier work involving trademark intellectual property- Good understanding of IP litigation- Prior experience with trial preparation- Hands-on experience with trademark infringement- Solid understanding of USPTO filings- Assist attorneys experience- Experience with CM/ECF- Practical knowledge of e-Filing- Skills in litigation legal secretary- Quality experience with Federal rules- General familiarity with federal courts- Experience with service of process- Strong familiarity with civil litigation- Exceptional time management skills preferred- Knowledgeable about and experienced with legal correspondence and court filing procedures is a plus- Strong understanding of spreadsheets and word processing is preferred- Ability to communicate verbally and in writing effectively throughout all levels of the company- Possess adequate knowledge and understanding of local jurisdictional and federal court rules and procedures- Expertise in database managementBecome part of this dynamic, growing firm and take the next step in your legal career. We want to hear from any candidates out there who are eager to work in a strong team-oriented environment.

Robert Half • Oakland, U.S.

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Personal Assistant

What we are looking for:The successful candidate will be highly organised, professional and dynamic with strong administrative skills to support the three Directors in all secretarial functions. You will be able to effectively resolve problems within a fast-paced, high pressure environment whilst maintaining strict confidentiality.Selection Criteria:3+ years’ administrative experience in a similar rolePrior demonstrated secretarial experience including diary and travel managementExceptional organisational skills with the ability to adapt in high pressure situationsProven experience building strong stakeholder relationships, at all levelsHigh level of integrity with the ability to safeguard private and confidential informationStrong attention to detail and accuracy is essentialIntermediate proficiency in Microsoft Office suiteEffective communication skills both verbal and writtenAbility to use initiative and proactively problem solveWhat's in it for you?Market leading remuneration, with a salary of $91,400 - $104,000 (including super)Be part of a leading international retailerGreat work life balance (work from home opportunities available)5 weeks annual leaveRole Responsibilities:Provide administrative and secretarial support to three DirectorsManage diaries and coordinate travel requirementsPrepare meeting minutes, presentations, memos and reportsDemonstrate and encourage positive team moraleCoordinate and schedule meetings and conferencesManage emails and direct correspondence accordinglyCoordinate personnel tasks including onboarding and organisation chartsLiaise with internal and external stakeholdersMonitor upcoming team milestones, activities and eventsCompile and present data and other reports as requested

JORA • Sydney, Australia

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