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Legal Secretary

Job SummaryThe candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time managements and organizational skills coupled with the ability to be detail oriented.ResponsibilitiesTaking and transcribing oral dictation of notes, memos and legal documentsReceiving queries from clients and distributing them to relevant lawyers, liaising with clientsPreparing Trial Bundles and documents for court hearingsPreparing and drafting Engagement LettersUpdating and maintaining client contact databaseArranging departmental meetings and eventsProviding administration support to partners, managers and associatesDocument typing, analysis and proofing, amending (including track changes) and formatting documents as requiredCreating and amending documents, managing correspondence and emailsOpening new files on the system, preparation of client formsScheduling meetings, taking calls from clients, travel arrangements, billing and filing and light reception dutiesManaging the Managing Partners PA workScheduling meetings and conferencesDrafting documents including legal correspondence, documents and reportsRequirementsAdvanced Microsoft Office (formatting, track changes, mail merge) Excel (pivot tables and formulas) and PowerPointProven ability and experience in preparing legal documentationExperience working within a team, but equally comfortable working aloneOrganized and efficient, able to work to tight deadlinesFirst class bachelor’s degree preferably in LawFluent, business level, written and spoken English, Arabic communication skillsA professional services employment background in a legal environment

EDARABIA • Dubai, United Arab Emirates

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Litigation Legal Secretary - Hybrid Remote 2-3 day a week!

The ideal Litigation Legal Secretary will have a minimum of five years’ experience supporting two or more attorneys in both State and Federal litigation matters. Well experienced Litigation Legal Secretaries should have thorough knowledge of court processes and procedures, proficiency utilizing electronic document management software’s and a proven track record of thriving in fast-paced environments.Key Responsibilities-      Offer support for several attorneys across several locations-      Utilize organizational skills to assist attorneys effectively and efficiently in the resolution of files-      Electronic court filing in Federal and State Courts-      Administer assigned files and deliver legal services under attorney supervision-      Organize and prepare documents for depositions, hearings, arbitrations, mediations, and trials-      Update calendars, manage litigation deadlines and billing entries-      Format, proofread, edit, and maintain Legal files-      Carry out administrative tasks as necessaryCompensation and Benefits:•      Competitive salaries•      Performance based bonus incentive program•      Group Health, Vision and Dental Insurance•      401(k) •      PTO/ Paid holidays•      Disability and Life Insurance•      Employee Wellness Assistance Programs•      Hybrid remote 2-3 days per week

Robert Half • Los Angeles, U.S.

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