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Executive Secretary

Job SummaryOur client is a leading Oil & Gas company in Bahrain. They are currently looking for an Executive Secretary to the ChairmanDuties & ResponsibilitiesResponsible for performing a variety of administrative, secretarial, clerical and communication related duties for the Office of CorporateArrange, confirm and manage detailed calendars for managing directors and vice presidents on the team, with the ability to prioritize meetings and manage logistics.Schedule meetings and conference calls with senior-level internal and external constituents.Receive and manage phone calls and e-mails from internal stakeholders.Perform general tasks including, but not limited to, preparing correspondence, file organization, data entry, archiving and preparing pre-meeting materials for review.Prepare travel and expense reports on a timely basis.Other related projects and duties as requested.Education/ExperienceBachelor degree required 5 to 10 years relevant experience in executive administrative supportPrevious experience working in a corporate communication or marketing department.Banking experience preferredFocused on gaining a full understanding of needs, providing quality solutions and follow-up as needed.Able to work effectively in a team environment to balance workflow.Proficient in Microsoft Office Suite, including Word, Excel and PowerPoint, and other software, such as Diligent, used to facilitate Executive Office activities.Strong organizational abilities and flexibility to handle multiple tasks.

EDARABIA • Manama, Bahrain

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