Executive Secretary

Job Summary

Our client is a leading Oil & Gas company in Bahrain. They are currently looking for an Executive Secretary to the Chairman

Duties & Responsibilities

• Responsible for performing a variety of administrative, secretarial, clerical and communication related duties for the Office of Corporate
• Arrange, confirm and manage detailed calendars for managing directors and vice presidents on the team, with the ability to prioritize meetings and manage logistics.
• Schedule meetings and conference calls with senior-level internal and external constituents.
• Receive and manage phone calls and e-mails from internal stakeholders.
• Perform general tasks including, but not limited to, preparing correspondence, file organization, data entry, archiving and preparing pre-meeting materials for review.
• Prepare travel and expense reports on a timely basis.
• Other related projects and duties as requested.

Education/Experience

• Bachelor degree required
•  5 to 10 years relevant experience in executive administrative support
• Previous experience working in a corporate communication or marketing department.
• Banking experience preferred
• Focused on gaining a full understanding of needs, providing quality solutions and follow-up as needed.
• Able to work effectively in a team environment to balance workflow.
• Proficient in Microsoft Office Suite, including Word, Excel and PowerPoint, and other software, such as Diligent, used to facilitate Executive Office activities.
• Strong organizational abilities and flexibility to handle multiple tasks.