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Receptionist

A Beverly Hills Property Management firm is in search of a receptionist on a temporary to full-time basis. The ideal candidate has prior experience handling reception and administrative duties. Duties for the role include handling a multi-line phone system, overseeing the mail and also greeting tenants and guests when they arrive. They will also assist tenants with paperwork, and manage administrative projects, as well. This position pays up to $19/hr. The working hours are 9-6pm Monday through Friday.What you get to do every day- Look after various office files and provide general office filing support- Have strong prioritization skills and a sense of urgency- Maintain various office files and provide general office filing support- Structure, filter, and hand out incoming mail according to specified procedures- Create a welcoming environment for visitors- Support other administrative staff with support overflow work, including word processing, data entry and Internet research tasks- Put in orders for office and kitchen supplies- Route all incoming phone calls to the appropriate individualsREQUIREMENTS- Microsoft Office experience desired- Excellent written, verbal and social communication skills- Optimistic, creative, resourceful, solution-oriented, and tech-savvy- 1+ years of related experience- Strong customer service and office administrative skills- Possess strong organizational and follow-up skills- Excellent phone etiquette and ability to establish rapport with diverse clientele- Observant, accurate and able to thrive in a fast-paced environment

Robert Half • Beverly Hills, U.S.

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Personal Assistant

What we are looking for:The successful candidate will be highly organised, professional and dynamic with strong administrative skills to support the three Directors in all secretarial functions. You will be able to effectively resolve problems within a fast-paced, high pressure environment whilst maintaining strict confidentiality.Selection Criteria:3+ years’ administrative experience in a similar rolePrior demonstrated secretarial experience including diary and travel managementExceptional organisational skills with the ability to adapt in high pressure situationsProven experience building strong stakeholder relationships, at all levelsHigh level of integrity with the ability to safeguard private and confidential informationStrong attention to detail and accuracy is essentialIntermediate proficiency in Microsoft Office suiteEffective communication skills both verbal and writtenAbility to use initiative and proactively problem solveWhat's in it for you?Market leading remuneration, with a salary of $91,400 - $104,000 (including super)Be part of a leading international retailerGreat work life balance (work from home opportunities available)5 weeks annual leaveRole Responsibilities:Provide administrative and secretarial support to three DirectorsManage diaries and coordinate travel requirementsPrepare meeting minutes, presentations, memos and reportsDemonstrate and encourage positive team moraleCoordinate and schedule meetings and conferencesManage emails and direct correspondence accordinglyCoordinate personnel tasks including onboarding and organisation chartsLiaise with internal and external stakeholdersMonitor upcoming team milestones, activities and eventsCompile and present data and other reports as requested

JORA • Sydney, Australia

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